Our ECT Privacy policy is included within the Alban TSH Privacy notice, as detailed on our website https://albantsh.co.uk/security-and-privacy-policy/
or detailed below;
Alban Teaching School Hub Privacy Notice
Our contact details:
Name: Alban Teaching School Hub
Address: Sandringham School, The Ridgeway, St. Albans AL3 5QT
Phone Number: 01727 799560
E-mail: [email protected]
Every Teaching School Hub provides professional development for teachers, and each one has a lead school/Trust who delivers the activities offered by the hub. For Alban Teaching School Hub NWLSC4 this is Sandringham School.
The type of personal information we collect
We currently collect and/or process the following information:
Personal identifiers, contacts, and characteristics (this includes names, contact information, data regarding gender, religion, or ethnicity)
Employment records
Teacher reference number
Qualifications
Assessment data and feedback
Please see Appendix A to see what information is collected in more detail for each activity undertaken by the hub.
How we get the personal information and why we have it
We process personal data provided to us directly by you for the following purposes:
As part of applications for National Professional Qualifications (NPQ)
As part of early career framework-based induction (ECF)
As part of school-based initial teacher training (ITT)
As part of the appropriate body services for early career teachers
As part of attending any other CPD programme
For the purpose of sharing activities that you may have a legitimate interest in through our newsletter
We also receive personal information indirectly, from the following sources in the following scenarios:
Schools: data is submitted from schools for the areas of Early Career Framework
Lead Providers: data is submitted from lead providers to assist with some aspects of Early Career Framework and National Professional Qualifications
Department for Education
We use your information, from both yourself and third parties, for the following reasons:
To comply with statutory reporting to the Department for Education
To monitor training and development
To determine programme delivery e.g., number of cohorts
Create user accounts for your learning
To subscribe users to our service or publications, including event invites and product or services marketing.
To provide us with feedback
Sharing your information
We may share this information with the following:
Teaching Schools Hub delivery partners, e.g. Trusts.
Lead Providers (see Appendix B)
Appropriate Body Assessors
Other departments within the Teaching School Hub
Department for Education
Local authorities
Third party consultants*
*We ensure that all third parties that we share your data with are compliant with GDPR regulations and have appropriate policies and procedures in place.
Lawful Bases
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing different types of information are:
(a) Your consent. Consent can be withdrawn at any time. You can do this by contacting [email protected]
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.
To see which data is held under which legal basis, please view our data asset register by contacting [email protected].
Where the legal basis for processing is consent, for example direct marketing, you can withdraw your consent at any time, and we will cease to process the information further. Consent must be given on an opt-in basis, and it must be made clear at the point of giving consent that you can withdraw consent freely.
Special Category Data
From time to time, we may process special category data, which under UK GDPR is defined as:
Personal data revealing racial or ethnic origin.
Personal data revealing political opinions.
Personal data revealing religious or philosophical beliefs.
Personal data revealing trade union membership.
genetic data.
biometric data (where used for identification purposes).
Data concerning health.
Data concerning a person’s sex life; and
Data concerning a person’s sexual orientation
If special category data is processed, then we will ensure that this is processed lawfully, fairly, and transparently complying with all the other principles and requirements of the UK GDPR, which also includes meeting one of the specific conditions in Article 9 of the UK GDPR.
How we store your personal information
Your information is securely stored. We store all information in a cloud-based management information system. Access to your data is restricted, with limited staff having access. We hold your data in line with our data protection policy found here.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information. You can do this by submitting a Subject Access Request (SAR).
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
If you make a request, we have one month to respond to you. If the request is deemed complex, we may extend the deadline by up to a further two months; you will be informed promptly if this is the case.
Please contact us at [email protected] or in writing to Alban Teaching School Hub, Sandringham School, St. Albans Herts AL4 9NX if you wish to make a request. We will respond to SARs in line with regulations within one month from when the identity of the requester has been confirmed. For more information regarding SARs, please see our Data Protection Policy here.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at Alban Teaching School Hub, Sandringham School, The Ridgeway, St. Albans AL4 9NX.
You can also complain to the ICO if you are unhappy with how we have used your data.
Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Appendix A
Initial Teacher Training:
Applicant online forms, including a wide range of personal data equivalent to applying for a job (including TRNs)
Trainee performance data across the year
Feedback from schools on progress of trainees
Welfare data is shared between centre and schools, and schools would share concerns about performance and welfare back to centre
DBS clearance data (July-August before commencing)
Early Career Framework:
Names and contact details for programme members and support, including Early Career Teachers, Mentors and Senior Leader responsible
Engagement data for programme members, including attendance at seminars, completion of online learning tasks
Survey data, including views or programme members on their experience of programme
Factors affecting ECTs, including part time / full time status, interruptions to programme participation due to ill health / absence from work
ECT and Mentor Teacher Reference Number
Appropriate Body:
Names and contact details for Early Career Teachers
Their employment details (e.g., subject) and employment status (part time, temporary contract etc)
Mentor and school ECT Lead contact details
Performance-related documents relating to ECT, including lesson observation notes, termly reports completed by mentors and end of year Assessment Report
Cause for concern notices where ECTs performance is below expectation and at risk of not completing induction
Interruptions to programme participation due to ill health / absence from work
ECT Teacher Reference Number
National Professional Qualifications:
Names and contact details of programme members
Details of career pathway
Role details
Application statement and submission, outlining achievements
Engagement data for programme members, including attendance at seminars, completion of online learning tasks
Survey data, including views or programme members on their experience of programme
Programme member Teacher Reference Number
General contact data: TSHs collect general contact detail on school leaders and staff in schools that engage with TSHs; these contacts are used for marketing purposes.
Appendix B
Lead providers for Early Career Framework
Ambition Institute
Best Practice Network
Capita with lead academic partner the University of Birmingham
Education Development Trust
Teach First
UCL Institute of Education
List of national professional qualification (NPQ) providers
National
Ambition Institute
ASCL Executive Leadership Consortium
The Church of England Foundation for Educational Leadership
Outstanding Leaders Partnership
Real Group (Real Training)
SSAT (The Schools Network) Ltd
Star Institute
Teach First
UCL Institute of Education: Centre for Educational Leadership
University of Wolverhampton
Worcestershire Global Leadership Academy
The Alban Teaching School Hub makes every effort to ensure the security of transmissions on our systems
Data transmissions over the internet cannot be guaranteed to be totally secure and can be intercepted and if they contain confidential details they may become known to third parties. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us.
You agree that any information transmitted or received via e-mail or on the internet is undertaken at your own risk.
Cookies
Cookies are small pieces of information that are sent from a web server to a web browser. The purpose of this is to enable the server to collect information from the browser. You can find out how cookies work by visiting the following website: http://www.cookiecentral.com.
The Alban Teaching School Hub uses cookies for a number of purposes including to enable us to simplify the logging on process for registered users, to help ensure the security and authenticity of registered users and to enable traffic monitoring.
Non-registered visitors of the site are sent anonymous cookies to keep track of their browsing patterns and build up a demographic profile.
Data Gathering and Dissemination
When you contact us by email we will ask you to provide certain data such as your contact details. We may collect additional information in connection with your participation in any promotions or competitions offered by the Alban Teaching School Hub or the School Association and information you provide when giving us feedback or completing forms.
We may store this data and use it to contact you by email or post about goods, services or events which we believe may be of interest to you. You may at any time inform us that you no longer wish to receive communications from us. We will also pass on data when required to do so by law.
We also monitor traffic patterns and site use. To enable us to monitor and improve this website and other Alban TSH websites, we may gather certain information about you when you visit, including but not limited to the following:
Details of your operating system
Browser version
Domain name and IP address
The website you visited from
We will only use any information we hold on you lawfully in accordance with the terms of the Data Protection Act 1998. We will disclose to you, on written request and payment of a small fee, what information we have on our systems relating to you, how we use it and give you the opportunity to review and make any necessary corrections.
We don’t sell or reveal your details to any organisations outside of the school for their marketing purposes without your prior consent.